Executive Assistant to C-Suites (Singapore)

Key Responsibilities:

• Executive Calendar Management: Proactively coordinate and manage complex calendars, prioritizing appointments, meetings, and events to ensure optimal time management for C-Suite executives.
• Travel Coordination: Organize and manage all aspects of domestic and international travel, including flight bookings, hotel accommodations, transportation, itineraries, and visa arrangements where necessary.
• Meeting Support: Schedule, organize, and attend internal and external meetings. Prepare detailed agendas and take accurate minutes when required. Ensure timely communication and follow-up on action items.
• Client Hospitality & Dining Coordination: Handle executive dining arrangements and client meeting logistics, including researching and booking restaurants, managing reservations, and accommodating last-minute changes.
• Document Preparation & Review: Draft, proofread, and edit a range of business documents, including reports, presentations, correspondence, contracts, and speeches with a strong attention to detail.
• Stakeholder Liaison: Act as a key point of contact on behalf of the executives, maintaining effective communication with internal departments and external partners.
• General Support: Provide comprehensive administrative and occasional personal assistance, including running ad hoc errands and fulfilling special requests as needed.