A leading investment services platform is seeking experienced Shareholder Administration professionals to join its growing operations team in either Shanghai or Shenzhen.
This role offers broad exposure across shareholder services, transfer agency operations, investor onboarding, AML/KYC reviews, fund administration, and client servicing. The successful candidate will play a key role in supporting the end-to-end investor lifecycle while ensuring high standards of operational accuracy, regulatory compliance, and service delivery.
This opportunity is well suited for professionals with experience in Transfer Agency, Investor Services, Fund Administration, Shareholder Services, or Investment Operations environments who are looking to broaden their exposure within the investment funds industry.
Key Responsibilities
Shareholder Administration & Investor Services
- Manage shareholder transactions including subscriptions, redemptions, transfers, and related investor activities
- Ensure timely issuance of trade confirmations, contract notes, account statements, and investor communications
- Maintain accurate shareholder records and investor documentation
- Review fund documentation and support ongoing operational enhancements
- Follow up with investors regarding outstanding documentation and account maintenance requirements
- Respond to internal and external stakeholder queries in a timely and professional manner
AML, KYC & Regulatory Compliance
- Review investor onboarding documentation and ensure compliance with AML/KYC requirements
- Conduct sanctions screening, transaction monitoring, and investor due diligence reviews
- Support periodic investor risk assessments and ongoing monitoring activities
- Prepare escalations and reports relating to politically exposed persons (PEPs) and higher-risk investor relationships
- Monitor investor records through internal systems and KYC platforms
- Support internal controls and compliance-related reporting requirements
Fund Administration Support
- Assist with fund launches and onboarding of new fund structures
- Support account opening activities with banks and brokers
- Assist with fund audits and investor audit requests
- Liaise with auditors and internal stakeholders to facilitate timely completion of audit activities
- Support reporting and operational activities associated with investment fund structures
Team Supervision & Process Management
- Review and oversee operational tasks completed by team members
- Provide guidance and training on fund administration, shareholder services, and operational procedures
- Support quality control, process improvements, and operational excellence initiatives
- Assist management with KPI reporting, project work, and business initiatives
Key Requirements
- Degree in Business Administration, Finance, Accounting, or related discipline
- At least 3–6 years of experience within Shareholder Services, Investor Services, Transfer Agency, Fund Administration, Compliance Operations, or Investment Operations
- Experience with AML/KYC reviews, investor onboarding, and transaction monitoring
- Knowledge of investment funds, private equity administration, fund accounting, or investment banking would be advantageous
- Strong attention to detail and ability to work in a deadline-driven environment
- Strong communication and stakeholder management skills
Interested parties please send your resume to Toh Kai Jing, R23114717 at [email protected].
Regrettably, only shortlisted candidates will be contacted.