1. Introduction

Amethyst Asia Partners (“Amethyst”, “we”, “our”) is a Singapore-headquartered executive search and talent advisory firm operating across Asia-Pacific and Europe.

We are committed to handling personal data responsibly and in accordance with applicable data protection standards. This Privacy Policy outlines how we collect, use, and manage personal information in the course of our business.

2. Scope of This Policy

This Privacy Policy applies to:

• Candidates and job applicants
• Clients and prospective clients
• Vendors and service providers
• Referees and professional contacts

3. Personal Data We Collect

Depending on the nature of our interaction, we may collect:

• Identification Data — name and basic personal identifiers
• Contact Details — email address, phone number, business address
• Professional Information — CVs, employment history, qualifications, compensation details, job preferences
• Reference Information — feedback and background details (where applicable)
• Public Profile Information — e.g. LinkedIn profiles or publicly available professional data
• Technical & Usage Data — limited data such as IP address, browser type, device information, and interaction with our website or communications (where applicable)
• Location Data — general location derived from IP address or voluntarily provided information

We do not intentionally collect sensitive personal data unless required and provided voluntarily.

4. How We Collect Personal Data

We collect personal data through:

• Direct interactions — CV submissions, applications, email or phone communications
• Professional networks and public sources — LinkedIn, job boards, company websites, and other publicly accessible sources
• Referrals — from clients, candidates, or professional contacts
• Third-party providers — such as job boards, background check providers, or business contact databases (where applicable)
• Digital interactions — our website and third-party platforms may use standard technologies (e.g. cookies, analytics tools) that collect limited technical data

5. Purpose of Processing

We process personal data for legitimate business purposes, including:

• Delivering recruitment and talent advisory services
• Matching candidates with relevant opportunities
• Responding to inquiries and maintaining professional communication
• Conducting market mapping, talent insights, and industry research
• Conducting reference checks (where applicable)
• Sharing relevant job opportunities, updates, and professional content
• Managing client relationships and business development activities
• Maintaining our internal database of talent and contacts
• Supporting internal operations, including record-keeping and audits
• Ensuring security, fraud prevention, and system integrity
• Complying with legal, regulatory, or contractual obligations

6. Legal Basis for Processing

Where applicable, we rely on:

• Legitimate business interests in providing recruitment and advisory services
• Consent, where required (including for specific communications)
• Compliance with legal and regulatory obligations

7. Disclosure of Personal Data

We may share personal data with:

• Clients and prospective employers for recruitment purposes
• Our offices and affiliated teams across jurisdictions
• Service providers supporting our business operations (e.g. IT systems, background verification providers)

All disclosures are made on a strictly need-to-know basis and subject to confidentiality obligations.

8. International Data Transfers

Due to the international nature of our operations, personal data may be transferred across jurisdictions, including:

• Singapore
• Malaysia
• Hong Kong
• India
• United Kingdom
• Other locations where our clients operate

We take reasonable steps to ensure that such transfers are conducted securely, including reliance on:

• Candidate consent (where appropriate)
• Contractual confidentiality obligations
• Internal data access controls

9. Data Retention

We retain personal data only for as long as necessary for the purposes outlined in this policy, or to comply with legal and regulatory requirements.

Typically, candidate data may be retained for a period of up to 10 years, unless the individual requests deletion earlier.

10. Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration, or destruction.

Access to personal data is restricted to authorised personnel on a need-to-know basis.

11. Your Rights

Subject to applicable laws, individuals may have the right to:

• Access their personal data
• Request correction of inaccurate data
• Request deletion of personal data
• Withdraw consent (where processing is based on consent)

Requests may be made by contacting us using the details below.

12. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

Amethyst Asia Partners
Email: [email protected]
Website: www.amethystasiapartners.com

13. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or regulatory requirements. The updated version will be published on our website with the revised effective date.